TESP Payment Authorization

TESP Payment Authorization Overview

TESP Payment Authorization in My Zone is a secure, electronic method of receiving payment claim results for the Golden Apple Scholarship and the MTI Scholarship Programs.

TESP Payment Authorization View

After ISAC has processed a TESP Payment Request Roster and entered a voucher number and date into My Zone, a Payment Authorization Report can be viewed online, printed or saved.  The Payment Authorization Report will include students for whom payment was claimed via TESP Payment Request Roster at My Zone.

The Payment Authorization report is in the same format as the paper report that was previously mailed.  The voucher number and date on the report allows colleges to match data with TESP payments received from the Illinois State Comptroller’s Office. Reports for both the Golden Apple Scholarship and the MTI Scholarship Programs will remain available for the entire academic year.

To access a TESP Payment Authorization report, select the TESP Payment Authorization link from the TESP Program Selection screen. The TESP Payment Authorization View screen displays a list of available Payment Authorization reports with the corresponding voucher number and voucher date. The screen header includes the college name and program type drop-down box (GAS or MTI).

The bottom of the Payment Authorization View screen includes the same page numbering conventions as are available for all My Zone screens as described below.

• Number of rows on each page is defaulted to a maximum of 20. The rows per page can be increased by changing the Rows per page setting on the bottom right corner of the screen. The rows per page can be increased in increments of 10 up to a maximum of 100.  
• Links to First Page, Prev Page, Next Page and Last Page display at the bottom of the screen. 
• The Page x of y (z records) will be displayed on the view screen with “x” representing the current page and “y” representing the total number of pages and “z” representing the total number of records. 
• Rolling page numbers will display at the bottom of the screen e.g., 1 2 3 4 5 6 7 8 9 10 >
• The number of pages displays at the bottom of the screen.  e.g., Displaying results: 1-20 (of 100)
• Depending on the desktop (PC) setting (i.e., 640X480), the number of viewable columns that will fit on the screen will be limited, thus requiring scrolling to the right.

The functions at the bottom of a page that allow a user to change pages and increase the number of rows that are displayed will be grayed out until there are more than 20 rows of reports.

View, Print or Save a TESP Payment Authorization Report

The TESP Payment Authorization report is provided in a Rich Text Format (RTF) and is listed by filename with a voucher number and voucher date. The Payment Authorization report filename includes the:

• college’s OPEID number;
• program name, and 
• creation date (payment approved date).

Reports display chronologically, with the most recent report produced first for each program. The date order by which reports display can be changed to list the oldest report first by clicking on the column header. The program type can be changed in the Program Type drop-down box at the top of the page. A message will display on the Payment Authorization View screen if there are no reports available. To view the date the college was advised that a payment claim could be submitted to ISAC, a payment authorization report must be opened.

To view, print and/or save the Payment Authorization report:

• To view the report online, select the file to be opened. The report will display in the same format as the paper report.  
• To save the report, select the <File> option from the toolbar in the browser.  Select the <Save As> option. Select a folder, enter a <File Name> and press <Save>. The report will save with an .rtf extension. 
• To print the report, select the <File> option from the toolbar in the browser. Select the <print> command from the browser. Identify the printer, if applicable.

Exit a Payment Authorization Report

To exit a report and return to the TESP Payment Authorization View screen, click on the close (X) button located in the upper right-hand corner of the screen. You may then select a different Payment Authorization report or select another option from the left margin menu.