Student Certification Entry Instructions

A TESP certification record for IFTC and MTI is available at My Zone the day after a complete application is received at ISAC. (i.e., if a student tells an FAA that they’ve submitted their IFTC or MTI application online, a certification record will appear on the Student Certifications: List screen on the following day.) A certification record for GAS applicants will appear on the Student Certifications: List screen when application information is received from the Golden Apple Foundation. A college can run one of the Outstanding Certification reports listed in the right-hand menu of the Student Certification: List screen, for a list of certifications that need to be completed.

If the Complete Indicator is blank, (there is no date in the Certification Completed column,) click on the Edit icon in the Completed column of the Student Certifications: List screen to display a blank “Student Certification Detail" screen.  To display a completed certification record, click on the Edit icon for students with a checkmark in the Complete Indicator. 

Students, who apply for both IFTC and MTI, are listed twice on the Student Certifications: List screen.  A certification record must be completed and submitted for each program.

When completing IFTC certification records, the MTI fields cannot be accessed (and visa versa).

The first section on the Student Certification Detail screen includes the following fields, which are pre-populated from information on the completed IFTC, GAS and MTI application and cannot be selected or edited:

• SSN
• Name
• Program Applied
• Application Received Date
• Program Preference (Applies to IFTC and MTI programs)  
• Date of Birth
• HTSS (IFTC and GAS only)
• Applicant Category

Fields To Be Completed by the College or University

The TESP Certification Entry Field Descriptions chart lists the fields that will display when the Student Certification Detail screen is accessed. The chart lists the field name, entry values and rules and hover text for each field. Only fields applicable to the program(s) for which the applicant has applied can be accessed. The field(s) will be grayed out if they are not accessible.

Students who apply for both IFTC and MTI, or GAS and MTI, are listed twice on the Student Certifications: List screen. A certification record must be completed and submitted for each program. When completing IFTC certification records, the MTI fields cannot be accessed (and visa versa).

• IFTC and MTI Certifications
  
  If a student is eligible, complete all applicable fields, set the Eligible Indicator to "Yes", then follow the instructions below to cancel entry or submit the record to ISAC.
  
  The only fields on the Student Certification Detail screen that need to be completed for students who are ineligible for IFTC or MTI are the Eligible indicator (set to "'No" ) and the Not Eligible Reason(s).
  
  For applicants who applied for both IFTC and MTI, an error message will display if shared data (i.e., Academic level and Term) does not agree on certification records for both programs.
   
• GAS Certifications
  
  When the Student Certification Detail screen displays, the only field that a college can access for GAS certifications is the Teacher Shortage Discipline (TSD). Select a TSD from the drop-down box then follow instructions below to cancel entry or submit the record to ISAC.
  
  All GAS applicants are considered to be eligible. The ineligibility section for a GAS certification is not available via My Zone. If a student is ineligible for GAS, the college must contact the School Services department at ISAC to make the appropriate correction. 

Cancel Data Entry

The “Cancel” button at the bottom of the Student Certification Detail screen can be pressed prior to submitting the Certification record to ISAC. If the “Cancel” button is selected rather than submitting it to ISAC, the following will occur:

• The Student Certification Detail screen closes;
• Information is not saved and has to be entered when the record is accessed again; 
• The Complete Indicator column is not marked and the Term column remains blank on the Student Certifications: List screen.  

Submit a Certification Record to ISAC

Click on the “Submit” button at the bottom of the Student Certifications Detail screen after all fields have been entered. The page validation process will check for completeness as well as any errors. Any errors in data entry will be displayed in a popup error message, click “ok” and make the corrections. After all errors have been corrected, click the “Submit” button again, the following popup window will display.

You have indicated you are ready to submit the student certification.  You are encouraged to review all information on this page prior to continuing.  What would you like to do?

Review Information on This Page          Submit Certification

When the "Review Information on This Page" option is selected, it returns the user to the top of the completed “Student Certification Detail" screen to review entry, make changes if necessary, and then select the "Submit" button again. The message box with the option to “Review Information on This Page or Submit Certification” displays again.

When “Submit Certification” is selected, the certification record is sent to ISAC and the following occurs:

• The Student Certification Detail Screen closes;
• On the Student Certifications: List screen, a checkmark will display in the Complete Indicator column,  a date will display in the Certification Complete column and the Term column is populated.

Processing Certification Records

A certification record is created and available for entry after an application is processed.  The Status column on the Student Certifications: List screen will be blank when certification record is available to be completed.

One of the following codes will display in the Status column on the following business day after the certification record is processed.

• U – Unqualified
• Q – Qualified 
• E – Exceeds maximum eligibility units.
• W – Withdrew application
• D – Disqualified
• DW - Disqualified due to withdrawal of the application
• DE – Disqualification due to exceeding maximum eligibility units
• T – Transferred

A certification record for IFTC and MTI can be made online when the status code is blank, W, E or U. After an eligible record has been qualified, corrections to a certification record cannot be made online .  If a status code is Q, D, DW, DE or T, corrections must be made by ISAC.

Corrections for a GAS certification cannot be made online.

All requests for corrections can be submitted to ISAC by e-mail, FAX or telephone at: 

ISAC
Attention: School Services Department – D2A
1755 Lake Cook Road
Deerfield, IL 60015
FAX: 847.831.8549
School Services: 866.247.2172 (toll free)
e-mail: schoolservices@isac.org

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