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11/3/2009

We are pleased to announce the availability of Byrd Payment Online, the new functionality that allows colleges to submit Robert C. Byrd Honors Scholarship (Byrd Scholarship) Program payment requests via the My Zone portal of collegezone.com. Now available for 2009-10 processing, Byrd Payment Online replaces the paper process with a secure, electronic method of transmitting claims data for the Byrd Scholarship Program.

The Byrd Payment Online system is available Monday through Saturday from 7 a.m. until 7 p.m. (CT).

Eligibility Certification/Payment Request Rosters Available

2009-10 Eligibility Certification/Payment Request Rosters for the Byrd Scholarship Program are available to be completed online via the Byrd Payment Online system. New and renewal Byrd scholars, who have certified that they continue to meet the program requirements and have indicated they will attend your college during the 2009-10 academic year, will appear on the roster. Information that needs to be submitted via the Byrd Payment Online system is a combination of the former paper versions of the Eligibility Certification/Payment Request Roster and the Byrd Payment Exception form.

By electronically submitting a completed roster to ISAC, a college certifies that the student meets all eligibility criteria.

Payment Claim Deadlines

Payment claims for the Byrd Scholarship Program must be electronically submitted within 30 calendar days after Eligibility Certification/Payment Request Rosters are available at My Zone (i.e., the date that appears on the roster). It is important to complete and submit payment rosters on a timely basis so that ISAC can monitor the fund balance throughout the academic year.

Colleges will not be notified each time there is Byrd Scholarship activity at My Zone; therefore, colleges are encouraged to check My Zone regularly for new Byrd Scholarship Program payment claim rosters that have not yet been submitted to ISAC.

Instructions Available Online

More information regarding Byrd Payment Online, including detailed instructions, is available via the following locations at collegezone.com:

Accessing Data via My Zone

Most schools participating in the Byrd Scholarship Program are authorized to access My Zone in order to retrieve Default Aversion Assistance Request (DAAR) information from ISAC. Colleges that do not currently use ISAC's My Zone system should contact School Services to obtain access. Refer to the Assigning a My Zone Administrator page, which is located within the My Zone portal, to learn about setting up an administrator and assigning user names and passwords for staff.

Encourage Colleagues to Sign-up for e-Messaging

Encourage your colleagues who work with the Byrd Scholarship Program, and especially those from non-Illinois colleges, to subscribe to the College Zone Financial Aid Administrator e-Messaging system, so that they won't miss any future announcements or updates from ISAC. In order to receive updates regarding the Byrd Scholarship Program, be sure to sign-up for the "Financial Aid Director" and/or "Financial Aid Administrator" subscription groups.

Benefits of Electronic Process

Byrd Payment Online streamlines the payment request process for the Byrd Scholarship Program by allowing colleges to receive and submit payment request rosters electronically via My Zone, as well as update specified fields online for rosters that have not yet been submitted to ISAC. Reducing the number of rosters that are printed and mailed each year results in both financial and environmental benefits.

In addition, the history of all payment requests for the academic year is available to colleges online - again, minimizing the need to print and retain hard copies of rosters.

Questions?

If college staff or My Zone administrators have problems gaining access to Byrd Payment Online, or have questions regarding the new system, they should contact ISAC's School Services Department as indicated below.

October 2009

September 2009

August 2009

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You are receiving this message because you registered for College Zone's e-Messaging service through one or more subscription groups within the FAA Zone.

If you have any questions regarding this e-Message, please contact ISAC's School Services Department by calling toll free at 866.247.2172 or sending an e-mail message to schoolservices@isac.org.